"The Global Language of Business"

GS1 is an international standards board comprised of over 1 million company members in 100 countries with a mission of creating efficient data transfer throughout industry supply chains. It was formally organized in the late 1970s after a group of industry leaders created a standard for identifying retail products with barcodes. Today GS1 creates data transfer standards for many industries using barcodes and RFID tags, including:

  • Retail
  • Food service
  • Healthcare and
  • Transportation

GS1 has standardized:

  • Solutions for identifying locations, products and shipments;
  • Numbering formats for barcodes and EPC/RFID tags; and
  • Formats for electronic data synchronization and exchange throughout supply chains.

Over 5 billion scans are performed each day using GS1 standards. You can see the value of consistent supply chain data transfer in a GS1 interactive video they call Discover GS1 in Fresh Foods.

 GS1 Fish Journey

GS1 Standards

GS1 Standards Primer

GS1 standards apply in four basic areas that we will discuss more thoroughly below:

  • Identification Keys
  • Data Capture
  • Information Exchange
  • Data Use


Identification Keys

GS1 assigns globally unique identifiers that are essential to efficient product tracking. With each company, product, document, and physical location, (among other information) assigned its own identification key by one central standards board, supply chain tracking can be managed successfully. 


Data Capture                                                                  Click below to subscribe to our blog!

Subscribe to The Idencia BlogGS1 provides standardized formats for creating barcodes and encoding RFID tags used to convey data about products when scanned. Barcodes are symbols that can be scanned electronically using laser or camera-based systems and RFID tags use radio frequency to emit serial numbers when scanned.

Information about the company, product, batches and packaging are captured from reading the serial number. Thisinformation can be transferred efficiently when GS1 formats are consistently used to write this data into barcodes and RFID tags. This allows all parties involved to accurately identify and track products as they move through the supply chain.


Information Exchange

GS1 Cloud - Better access to product informationInformation sharing only works in a highly structured environment. GS1 standards facilitate this for Electronic Data Interchange (EDI) among parties within a supply chain.

GS1 also provides electronic information exchange infrastructure through its:

Global Data Synchronization Network (GDSN), its electronic platform for enabling member companies to share product data; and

GS1 Cloud, a centralized interface that allows consumers to access information about products offered by member companies.  (Photo courtesy of GS1.)


Data Use

GS1 sets the standards that govern the way data is used to ensure consistent practices and efficient transfer. The GS1 Global Traceability Standard guides the implementation of third-party traceability solutions throughout the supply chain to the consumer. It provides a framework for ensuring that these solutions are interoperable and scalable

GS1 is also beginning to create standards for connectedness and interoperability in the nascent Internet-of-Things. 

GS1 for Rail

Railroads Engage GS1 Standards for Tracking

How can I know where my product is?More than 20 leading railroad companies around the globe have engaged GS1 practices and standards in tracking trains, transported goods and components used in maintenance and repair. This is most prevalent in Europe, where the need for standardization is great because railroads operate internationally. 

The Australasian Railway Association has also engaged GS1 standardization with its Project i-TRACE initiative effective January 1, 2019. 

(Image courtesy of GS1)

Railroads have moved to tracking because it creates operating efficiencies that are critical to managing mounting cost pressures and regulatory compliance. Specifically, tracking enables:

  • Timely condition-based maintenance
  • Foundation for safety-relevant information exchange
  • Improved analytics and incident investigation
  • Identifying more easily series faults
  • More effective recall management

GS1 has partnered with the rail industry to create three application standards:

  1. Identification of components and parts
  2. Exchange of component/part lifecycle data
  3. Vehicle visibility standard

Image result for vigier railAs two out of these three standards relate to components supplied to the rail industry, the movement to GS1 standards presents an enormous opportunity for forward-thinking railroad vendors. Those who include tracking capability where none has been offered before will benefit. Idencia's Swiss partner, Vigier Rail, is doing this with concrete sleepers (railroad ties). They include GS1 standard RFID tags in their sleepers and offer the Idencia tracking service to provide quality assurance information along with the data that is written into the RFID tag.

Let's look a bit deeper into the three application standards.


1. Identification of Components and Parts

GS1 identifies four primary events in the Maintenance, Repair and Overhaul (MRO) cycle. Each may require 'marking' (updating GS1 formatted barcode or RFID tag), but only two are required:

Production:              The manufacturer is required to apply an identification key
Receipt:                     The railroad company may need to mark if the identification key is unreadable
Installation:              Additional marking with configuration data may be required
Refurbishment:      Marking will be required to convey refurbishment information

The use of RFID tags provides an advantage here because they can be rewritten to updated marking without removing the tag. They also provide durability that will last throughout the lifecycle of most components whereas barcodes do not.

Three levels of identification are utilized depending on the nature of the component and the tracking need. These increase in specificity:

Class Level ID:        Object level classification (SKU) 
Lot Level ID:            Identifying the lot or batch in which product was made
Serialized ID:          Specific product identification

As information technology continues to improve, it is likely that Serialized ID will become the prevailing practice to benefit from the improved accuracy and analytics that this enables. Idencia is currently providing Serialized IDs in our RFID tags. The Idencia product tracking system supplements the GS1 Identification Standard by enabling product level information capture that exceeds the scope of what can be included in the serial number. For example, precast concrete manufacturers can capture any type of information requested by their railroad customer and associate this with each product tagged with a GS1 coded RFID tag.


2. Exchange of Component/Part Lifecycle Data

GS1 has created a common language for the electronic exchange of data that has been compiled in its standardized formats. As GS1 describes in its Application Standard published in February 2018, its intention is to build on the standardization of component and part IDs by creating a standard for communicating event information:

"By uniquely identifying MRO-objects in a way that is universally recognized, rail stakeholders can develop and share manufacturing & maintenance and usage information, enabling rail equipment operators to consistently fulfill tracking and tracing needs while reducing overall costs."

Written in the Electronic Product Code Information Services (EPCIS) protocol, an open GS1 and ISO standard, the application addresses the fundamental questions related to events:

What:                    What class, lot or individual component/part was involved? 
When:                   When did the event occur?
Where:                  Where did the event occur? At what read point or business location?
Why:                          Why did the event occur?


3. Vehicle Visibility Standard

Finally, GS1 provides a standard communication protocol to track the movement of trains. Because it applies the EPCIS protocol, information can be easily shared and communicated with other railroad companies in real-time.  GS1's Vehicle Visibility Application brochure provides a good overview of how the system works and the benefits it provides.


Barcode Formatting

Encoding Product Data in a Serial Number

In its Identification of Components and Parts in Rail Industry Application (which should be considered your definitive resource), GS1 provides specific instructions for formatting barcodes used to document production, receipt, installation and refurbishment. Since we have written this post for manufacturers, we have included a summary of GS1 format for production here: 





LOT LEVEL ID                       







                                                                                                                                         (Images courtesy of GS1)

The Application Identifier is a numeric prefix that defines the meaning and format of encoded elements. GS1 has pre-defined a list of over 100 identifiers. 


Product Data of Barcodes With More Functionality

Radio Frequency Identification (RFID) is a system of using radio waves to communicate information between scanners and tags containing an antenna and an integrated circuit. Unlike barcodes, tags do not need to be in the line of site to be read. In fact, they can be embedded in products. Idencia customers who manufacture concrete railroad ties embed the RFID tags in the product to protect them against the elements when in the field. RFID tags can be read even when embedded as much as 3 inches (7.5 cm) deep.

There are two types of RFID tags:

Active  RFID tags, which require battery power to actively transmit information. Automated tolls on highways use this system. The transponder in your car contains a battery, antenna and circuitry that broadcasts information when you go through the toll. The advantage of Active RFID tags is that they provide a two-way system of communicating data. The disadvantages are that they are expensive and require batteries.

Passive RFID tags are used for product tracking because they offer most of the advantages of Active RFID tags without the disadvantages. Passive tags are inexpensive and do not require an external power source. The integrated circuit within the tag is excited by the radio waves initiated by scanning. The only disadvantage is that they contain a limited amount of information.

Passive tags work well for product tracking in general and GS1 compliance specifically. On the most limited level, they can simply serve as a serial number that is used to identify a product in a product tracking system. The number that is produced when scanned becomes the serial number of the product. Software can be used to capture information and store it in association with the serial number. (This is how most Idencia customers use passive tags.)

Manufacturers using RFID tags for GS1 compliance can encode them to produce serial numbers in the required Electronic Product Code (EPC) format.  GS1 requires the following syntax for data written into RFID tags used to identify specific objects:



urn:epc:id: is the prefix that is used to inform the tag reader that the information which follows is about a specific object. This is called the Pure Identify Internet Uniform Resource Identifier, or Pure Identity EPC URI.

giai: identifies the 'scheme" (in GS1 parlance) or the nature of the asset. In the case of concrete railroad ties, the scheme entered is "GIAI" to demonstrate that the object is a fixed asset.

CompanyPrefix: is the unique identifier provided to the manufacturer by GS1.

IndividualAssetReference: is the unique serial number applied by the manufacturer to the product.

Idencia and GS1 Compliance

Idencia Can Be Your GS1 Resource

Idencia is already serving manufacturers who are using RFID tags to make the products they sell to railroad companies GS1 compliant. We offer barcodes, RFID tags and the Idencia product tracking system. 

In addition to providing your customer with GS1 compliant barcodes or tags, using Idencia you can also:

  • Create and  store quality control inspection information
  • Provide real-time production status,
  • Locate inventory on a GPS map, and
  • Produce digital shipment reports.

Europe and Australia are leading the way with GS1 standardization. As the global railroad industry continues to become digital, vendors and suppliers will need to respond in kind. Let us help you lead instead of follow!

Interested in learning more?

Click below to download a copy of our Idencia Concrete Product Tracking Deck. Learn how the Idencia can save your company money and stay ahead of the competition.


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Jeff Pollock is CEO of Idencia, Inc. and a champion of manufacturing.  He writes about lean practices and technology. Above all, he is committed to the continual pursuit of improving customer value and contributing to the advancement of manufacturers building the physical infrastructure of the world.

Jeff Pollock

Jeff Pollock Idencia, Inc.

Idencia offers precast RFID tracking solutions that improve productivity throughout the value chain. It is used to create product records that extend from the time of manufacture through end-of-life. Cloud-hosted, Idencia  is seamless throughout the infrastructure supply chain, eliminates redundancy and saves time.

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Let us show you how

You can start RFID tracking and  

  - Save the cost of paper record-keeping;  

  - Become GS1 compliant;  

  - Add more value to your railroad customers.

Sign up here to request a conversation.  We will assign an Idencia liaison to review your needs and discuss RFID tracking for your railroad manufacturing business.